Google Drive at UCR

Google Drive stands as a cornerstone in the University of California, Riverside (UCR)’s research computing strategy, offering a secure and versatile platform for storing, sharing, and collaborating on files and documents. It is specifically recommended for files such as documents and data necessary for collaboration, aligning with the broader UCR strategy for research computing and campus infrastructure.

Key Features

• Cost: Free for UCR faculty, researchers, and students.
• Storage: Unlimited storage with a daily upload limit of 570 GB.
• Accessibility: Accessible via Windows, macOS, Web Browsers, Linux Command Line, Smart Phones, and integrates with the Open Science Framework.
• Collaboration: Enables easy sharing and real-time collaboration within the UCR community and with external partners.
• Security: Offers robust security features, ensuring the protection of sensitive data.

Strategic Use within UCR

As part of UCR’s research computing strategy and campus-wide approach to data management, Google Drive is recommended for:

• Documents and Collaborative Files: Ideal for storing and sharing documents, spreadsheets, presentations, and files needed for collaboration.
• Not for Large Data or Datasets: For large-scale data or datasets, the Ceph Secure Research Storage is the recommended solution, providing a scalable and secure environment for data-intensive research projects.

Getting Started

For a comprehensive guide and FAQs on utilizing Google Drive at UCR, refer to the following resources on the UCR ITS Support Portal:

• Guide to using Google Drive
• General Information & FAQ
• How to install Google Drive on Managed Desktop
• Storing/Sharing Files Saved in Google Drive

Best Practices

• Organize Data: Use folders to systematically organize your files for efficient access and management.
• Mindful Sharing: Adjust sharing settings carefully to maintain the confidentiality of sensitive information.
• Regular Backups: Create backups of critical data periodically, despite Google Drive’s robust security.
• Leverage Training: Utilize training resources to enhance your efficiency in using Google Drive for research and academic purposes.

Google Drive is an integral part of the UCR community’s digital toolkit, facilitating seamless collaboration and efficient data management across various academic and research activities. Its strategic use is vital for maximizing productivity and ensuring the secure handling of collaborative files and documents within the UCR research ecosystem.